How to change a passport in Poland for Ukrainians in 2026

Ukrainians living in Poland do not have to return to Ukraine just to renew their international passport. A new Ukrainian passport can be obtained directly in Poland.

The most common options are to apply through DP “Dokument” Passport Service or contact a Ukrainian consular institution.

Below is a practical guide explaining when you need to replace your passport, where to apply, what documents you may need and how the process works.

When do you need to replace your Ukrainian passport?

There are several situations when a new passport may be required.

The most common reasons include:

• your passport is about to expire;
• your passport has been lost or stolen;
• your personal information has changed;
• your surname or first name has changed;
• there is an error in the passport;
• the document has been damaged;
• there are no more available pages for visas or stamps.

For Ukrainian citizens aged 16 and over, an international passport is normally issued for 10 years. For children under 16, the document is valid for 4 years.

Where can Ukrainians renew their passport in Poland?

There are two main options.

DP “Dokument” Passport Service

The DP “Dokument” Passport Service provides Ukrainian passport services abroad.

In Poland, passport services are available in several cities, including Warsaw, Wrocław, Kraków and Gdańsk.

This option can be convenient because the application process, biometric data collection and other necessary procedures can be completed at the same service centre.

Before visiting, check the current appointment system and requirements on the official Passport Service website.

Ukrainian consulate

Another option is to apply through a Ukrainian diplomatic or consular institution.

Ukraine has diplomatic and consular offices in several Polish cities, including Warsaw, Kraków, Wrocław, Gdańsk and Lublin.

Appointment procedures and available services can differ between institutions, so it is worth checking the current information for the specific consulate before planning your visit.

What documents are needed?

The exact list depends on your individual situation and the reason for replacing the passport.

For an adult applicant, you will generally need:

• a Ukrainian identity document;
• your tax identification number (RNOKPP);
• information about your registered place of residence;
• your previous international passport, if available;
• additional documents if your personal information has changed.

If your previous passport was stolen or lost, additional documents may be required.

For example, in some situations involving theft, you may need confirmation from the relevant Ukrainian authorities.

Because requirements can change depending on the circumstances, it is best to check the current list of documents before your appointment.

Do you need to bring a passport photo?

Usually, you do not need to prepare a separate passport photograph yourself.

The required photograph and biometric procedures are normally completed during the application process at the relevant service centre.

This means that you should mainly focus on bringing the required documents and arriving at the scheduled appointment.

How do you make an appointment?

If you are applying through DP “Dokument”, you generally need to use the electronic appointment system.

You select the appropriate service and choose an available date.

Appointments can be in high demand, especially in large cities, so it is better to start the process early rather than wait until your current passport is about to expire.

How does the passport renewal process work?

The procedure can be divided into several simple steps.

1. Choose where to apply.
Decide whether you want to use DP “Dokument” or a Ukrainian consular institution.

2. Make an appointment.
Check the available dates and book a visit if required.

3. Prepare your documents.
Take your Ukrainian identity documents, tax number and previous international passport if you have it.

4. Submit your application.
During the appointment, your documents will be checked and the application will be completed.

5. Provide biometric data.
Your photograph and other required biometric information will be collected.

6. Pay the required fee.
The cost depends on the service and current official tariffs.

7. Wait for the passport.
Once the new document has been produced, you can collect it according to the applicable procedure.

How long does it take to get a new passport?

The processing time depends on where you apply and which type of service you choose.

The current processing times should be checked directly with the Passport Service or the relevant consular institution before submitting your application.

It is important not to wait until the final days of your passport's validity, especially if you have planned international travel or need the document for residence or employment-related procedures.

Can you renew your ID card and international passport at the same time?

In some cases, Ukrainians can apply for both documents during the same visit.

DP “Dokument” offers the possibility of applying for an ID card and an international passport together, including certain cases involving lost or stolen documents.

This can save time if both Ukrainian identity documents need to be renewed.

What should you do if you lose your passport in Poland?

If your Ukrainian international passport has been lost or stolen, you should not simply wait until its expiration date.

Contact the appropriate Ukrainian institution and find out what documents are required to report the loss and apply for a replacement.

The procedure may depend on where and how the document was lost.

If the passport was stolen in Ukraine, additional confirmation from Ukrainian authorities may be required.

If it was lost in Poland, the required steps may be different.

Should you bring your old passport?

Yes, if you still have it.

When applying for a new document, it is advisable to bring your previous Ukrainian international passport.

This may apply even if the previous document has already expired or contains an old surname.

Having the old passport with you can make it easier for officials to process your application.

What if your passport expires soon?

Do not leave the renewal until the last moment.

Ideally, start by checking:

1. where the nearest Passport Service or consulate is;
2. which documents are required in your particular case;
3. whether an appointment is necessary;
4. how much the service currently costs;
5. how long the passport is expected to take;
6. how and where you will receive the finished document.

Starting early can help you avoid problems if you need a valid passport for travel, employment or other administrative procedures in Poland.

Can Ukrainians renew their passport without returning to Ukraine?

Yes. Ukrainians living in Poland can apply for a new international passport through the available Ukrainian passport and consular services in Poland.

This is especially convenient for people who are working, studying or legally residing in Poland and cannot easily travel to Ukraine just to replace a document.

Conclusion

Renewing a Ukrainian international passport in Poland is possible without travelling back to Ukraine.

The two main options are DP “Dokument” Passport Service and Ukrainian consular institutions.

The exact procedure, documents, fees and processing times depend on your situation and the place where you apply. Therefore, always check the current requirements before your appointment.

If your passport is close to expiring, it is better to start the renewal process in advance. This is particularly important if you are planning a trip abroad or need a valid passport for work, residence or other official procedures in Poland.